(i) |
The particulars of its organization, functions and duties: |
The Embassy of India is headed by Ambassador and has following 2 Wings:(a) Consular, Cultural, Education, Information and Commercial & Economic Wing (b) Political and Chancery Wing. The above Wings are headed by a First Secretary/Second Secretary rank officers respectively.The functions of the Embassy inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison, and scientific cooperation in bilateral and multilateral contexts, community affairs and providing passport, visa and consular services. Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules. |
(ii) |
The powers and duties of its officers and employees: |
General Administrative powers are derived from IFS (PLCA) Rules, 1961 as amended from time to time. Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. Other powers are derived from the Passport Act of India. The Officers of the Embassy function under the guidance and supervision of Ambassador. |
(iii) |
The procedure followed in the decision making process, including channels of supervision and accountability: |
Decisions are taken under the instruction and supervision of the Ambassador. |
(iv) |
The norms set by it for the discharge of its functions: |
Norms are set under the instruction and supervision of the Ambassador. |
(v) |
The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions: |
IFS PLCA Rules, 1961 and its annexure giving decisions taken by the Govt. under the Rules, Delegated Financial Powers of Government of India’s Representatives abroad, The Passport Act, Manuals of Office Procedure, Other Central Government Rules and manuals published by the Central Government. |
(vi) |
A statement of the categories of documents that are held by it or under its control: |
Documents/files including joint statements, declarations, agreements and MoUs; Passport and consular services application forms |
(vii) |
The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof: |
Embassy of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Embassy under the guidance and supervision of the Ambassador. |
(viii) |
A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public: |
Embassy interacts regularly with representatives of think tanks, academic community and others. |
(ix) |
A directory of its officers and employees: |
A directory is attached at Annexure I. |
(x) |
The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations: |
A statement of monthly remuneration is at Annexure II |
(xi) |
The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made: |
The Budget figures for the current financial year are given in the statement at Annexure III. |
(xii) |
The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes: |
Embassy of India does not have any subsidy programme. |
(xiii) |
Particulars of recipients of concessions, permits or authorizations granted by it: |
Processing of visa is conducted at the Embassy and procedure for obtaining visa has been given in the Embassy’s web site. |
(xiv) |
Details in respect of the information, available to or held by it, reduced in an electronic form: |
The Embassy’s website has the required information. Embassy also makes available to interested individuals various CD’s and DVD’s containing information on India, its people and culture. |
(xv) |
The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use: |
The Embassy has a well stocked library and reading room where Indian magazines and journals are available. The Library and the Reading Room are open for public from 15 00 to 16 00 hrs on Mondays, Wednesdays and Fridays. |
(xvi) |
Foreign tours undertaken by Ministers and senior GOI officers to Slovenia |
Details of tours undertaken are given in a table at Annex-IV |
(xvii) |
The names, designations and other particulars of the Public Information Officers: |
Shri Ravi Kumar Jain, SS & HOC Central Public Information Officer (CPIO) Embassy of India Zelezna Cesta 16, Ljubljana Tel: + 386 1 51 33 110 Fax: + 386 1 51 33 116 E-mail: hoc.ljubljana@mea.gov.in |
(xviii) |
such other information as may be prescribed and thereafter update these publications every year; |
The Embassy's website has information which is updated on a regular basis. |